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Executive Administrative Assistant, Fiscal Affairs, Central Services (req1444)

Location: Central Services
Employment Type: Staff - Full-Time
Compensation: 26.71 - 29.68 USD – Hourly (Non-Exempt)
Job Openings: 1

Position anticipated to close on May 1, 2024, or until filled.

Job Description

Under the direction of the Vice President of Fiscal Affairs, the Executive Administrative Assistant provides direct administrative support, oversight, communications coordination, and data on a broad range of issues that are sensitive, confidential and/or complex in nature within the fiscal affairs division of the college.  Duties are performed at a fully-operational level, using either established standard guidelines and/or procedural methods, or improvising solutions and alternatives.

A main emphasis of the position involves supporting the Purchasing & Contracts Department with duties ranging from managing the contract intake and maintenance process, to assisting with RFP scheduling and posting.  The position is also responsible for issuing purchase orders, interpreting P-Card policies, and managing the Central Services supply and mailing services. 

Hiring range = $55,567.10 - $61,741.22 ($26.71 - $29.68) annual salary depending upon a combination of education and experience. Excellent benefits include Medical, Dental, Vision, Life Insurance, Pet insurance, retirement contribution, tuition reimbursement, annual & sick time, mental health resources, healthy lifestyle benefits, affordable transitional housing may be available to the successful candidate based on eligibility and availability, relocation if applicable.

Minimum Qualifications

Education and experience sufficient for the rigors of the position. Examples may include a Bachelor’s Degree from an accredited institution and three years related work experience; or Associate’s Degree and five years related work experience, or High School Diploma/GED and seven years related work experience, or equivalent education and experience that will provide the necessary knowledge, skill and abilities to perform the functions of the position.

Knowledge of variety of standard administrative and business methods and procedures; project management; English composition; standard Microsoft Office software, and familiarity with other automated systems, software, and office equipment.

Ability to: work independently and set priorities; coordinate and monitor projects and activities; multi-task; meet deadlines; deal with sensitive, confidential and/or difficult situations; communicate effectively orally and in writing; establish and maintain cooperative working relationships; read, write, speak, and understand English well; operate variety of office equipment; proficient in computer applications, including word processing, spreadsheets, and electronic mail; demonstrate analytical and problem solving skills; and ability to maintain strict confidentiality using good judgment; discretion and tact.

Welcoming. Innovative. Focused on Student Success. These principles reflect the soul of CMC. They guide us in building our teams, cultivating leaders, and expanding our approaches and mindset. They guide us to be an institution of higher education that’s the right fit for every faculty member, staff, student, and community member in its trust. Applicants must demonstrate a commitment to working effectively with students, employees, and community members of all backgrounds.

Bilingual (English/Spanish) or conversational language abilities preferred.

To Apply: Please submit the required letter of interest, resume, and list of three professional references. CMC is an EOE committed to diversifying its workforce.